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Insurance and risk management library 

07-14-2014 16:10

Please submit any risk management-related question or need, whether it be a request for a Certificate of Insurance (COI), the review of a contract, or any general question, to riskmanagement@schooltheatre.org.

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EdTA Certificate of Insurance request form   96 KB   1 version
Uploaded - 07-21-2016
The EdTA Certificate of Insurance (COI) request form should be used to request a COI as required by many of your event venues, and will be obtained following receipt of a COI request form. All COI request forms must be submitted to riskmanagement@schooltheatre.org. When requesting a COI, please allow for up to 7 business days of processing time before you receive the COI.
 
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Event cancellation coverage primer   353 KB   1 version
Uploaded - 08-12-2016
This document is available to support Chapters' decision making with regard selecting to event cancellation coverage. When considering insuring an event, please direct specific questions to riskmanagement@schooltheatre.org.
 
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Activity safety guidelines   131 KB   1 version
Uploaded - 02-16-2017
This document provides guidelines for activities sponsored by EdTA and for activities sponsored by Chapters and Troupes at various venues both on and off school campuses in order to foster a safe, educational and enjoyable environment for all members and participants. Except as noted herein, EdTA may, on their own, adopt policies that are stricter or adopt specific policies provided by sponsoring school districts other than the policies listed in this document. If you have a suggestion for other topics to be included among these guidelines, please submit suggestions, comments or questions to riskmanagement@schooltheatre.org.
 
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Chapter conflict of interest policy template   35 KB   1 version
Uploaded - 07-18-2017
It is best practice for an organization such as ours, and our chapters, to adopt a conflict of interest policy. Please modify this template to identify your chapter. We at EdTA strongly encourage your chapter board to consider this policy for adoption.
 
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Chapter delegate consent and acceptance form   34 KB   1 version
Uploaded - 07-11-2017
This form can be used as is, or as a template for creating a similar form for your Chapter. The Delegate Consent and Acceptance Form can be used by any chapter as a means to: 1) collect important delegate biographical information, 2) collect relevant medical and insurance information, 3) to obtain consent for medical treatment, 4) to obtain indemnification and release of liability against claims, 5) to obtain verification that the delegate understands the organizers’ rules and regulations, 6) to obtain a release to use photos and videos, and 7) to verify that the delegate understands the Youth Activity Safety Policy. The organizing Chapter should fill in the legal name of the event in all (Insertion points) within the document. We do not necessarily recommend that you refuse admission to your event if a delegate refuses to provide their insurance information. While it is to the delegate’s benefit and the organizer’s benefit to have this information—as it makes providing speedy care easier—it is difficult to compel this information.
 
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Chapter delegate consent and refusal form   34 KB   1 version
Uploaded - 07-11-2017
This document is a template intended to work in conjunction with the Delegate Consent and Acceptance Form. We recommend publishing only the Delegate Consent and Acceptance Form with your registration materials—and not publishing this form. While we discourage delegates from refusing care, it is their right to do so. Should a delegate refuse to sign the Delegate Consent and Acceptance Form, we recommend providing this form—directly to the delegate—as an alternative. This form is identical to the Delegate Consent and Acceptance Form in all ways, except the Consent/Refusal. It is also recommended that organizers consider requiring a parent or authorized care giver to accompany any delegate, who has refused to consent to medical treatment, to attend the event.
 
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Chapter document retention and destruction policy template   33 KB   1 version
Uploaded - 07-18-2017
It is best practice for an organization such as ours, and our chapters, to adopt a conflict of interest policy. Please modify this template to identify your chapter. We at EdTA strongly encourage your chapter board to consider this policy for adoption.
 
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doc file
Chapter whistleblower policy template   28 KB   1 version
Uploaded - 07-18-2017
It is best practice for an organization such as ours, and our chapters, to adopt a whistleblower policy. Please modify this template to identify your chapter. We at EdTA strongly encourage your chapter board to consider this policy for adoption.
 
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Crisis communication guide for EdTA chapters   24 KB   1 version
Uploaded - 07-14-2016
The Crisis Communication Plan provides a comprehensive, efficient, coordinated and effective approach to managing communications as related to emergencies that may present a risk to the leaders of state chapters, their program participants, volunteers or guests, or impair chapter operations. This document is intended to be a template and should be modified to best fit your structure, practices, and needs.
 
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pdf file
EdTA Incident Report   215 KB   1 version
Uploaded - 03-09-2018
This Incident Report form should be completed to report all accidents or injuries, and all issues/incidents that could be deemed criminal in nature. Upon completion, please submit the incident report to RiskManagement@schooltheatre.org
 
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Background Check Authorization Form (rev 9.2018)   55 KB   1 version
Uploaded - 09-18-2018
If your chapter has decided to utilize a third party provider, such as Trak-1, to conduct background checks for adults (teaching artists, chaperones, vendors, exhibitors, et al) attending your festival or conference, you will need each individual to sign a consent for this background check. This is a requirement any time you are outsourcing background checks to a consumer reporting agency. If you are conducting background checks yourself, directly through the National Sex Offender Registry (https://www.nsopw.gov/), you do not need consent. Because background checks may access personal, non-public, information, we have limited the scope of the report to public record information such as: appearance on the National Sex Offender Registry, criminal records, and other public records.
 
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EdTA Event Cancellation (2019-2020) Policy   138 KB   1 version
Uploaded - 03-24-2020
Event Cancellation is an optional coverage that Chapters may select. Selection must occur before September 1 for events taking place in the following 12-months. The current policy is here for your review. Address any questions about coverage and exclusions (Section 8) to the coverage to Riskmanagement@schooltheatre.org.
 
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EdTA General Liability Policy (2020-21)   1.67 MB   1 version
Uploaded - 04-02-2021
This document is EdTA's policy for Commercial General Liability Coverage. This policy is in effect from October 1, 2020 to September 30, 2021. Please note that this document should not be shared outside of EdTA or its Chapter leadership. Please note that: (1) the list of Named Insured may be found on pages 13-44 of the PDF and (2) Limits of Insurance may be found on beginning page 101. Note that EdTA's Event Cancellation and Directors and Officers policies are located in this library, separately from this policy.
 
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EdTA Group Affiliates Directors and Officers Policy (2020...   808 KB   1 version
Uploaded - 06-08-2021
This document is EdTA's policy for Directors & Officers insurance. This policy is in effect through September 25, 2021. Please note that this document should not be shared outside of EdTA or its Chapter leadership. Note that EdTA's Event Cancellation and General Liability policies are located in this library, separately from this policy.
 
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Comments

Carolyn Little
09-08-2016 14:26

I was looking for the Request Assistance form. I was also looking for the form that we discussed at Summit that every adult should sign (something having to do with them signing off that they are not a sex offender).

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