The renovation process can be much different than the new construction process, but it does not have to be. Both require a clear and objective look at what your needs truly are.
Example: A simple thing like 'replace the drapes' can be, and maybe should be, a more thorough process. Does the stage masking plan you currently have actually mask the back / side stage operations and over-stage hardware? If not, then improvements to the masking plan may be needed. This means that the stage rigging plan may require adjustments.
When was the last time the stage rigging was inspected? If the masking plan is going to be different, then the length and width of the drapes may need to be revised. Were the old drapes cotton with a requirement for periodic cleaning and re-treatment of the fire retardant? Maybe consider having the drapes fabricated from Inherently Fire Resistant (IFR) material. Are the tracks and pulleys OK? Noisy? Rusted?
Each system and type of equipment should be reviewed for functionality in the context of what will be useful for planned productions and what is needed to teach the students relevant skills. Audio and lighting systems have moved to network based digital controls - why would you teach them on old analog systems? Heavier components lifted by a stage rigging system are more safely moved by electric hoists rather than counter-weighted manual hoist. The FCC has (and is going to continue to) reduce the available frequencies where wireless mics can be used. Are you systems operating legally and free of interference?
Also, a thorough review of the facility safety should be made by someone familiar with the operations in the performing arts. Catwalks and ladder wells must have the proper lighting, railings, and safety gates; balcony nose and high wall-mounted lighting positions should have fall protection equipment; and gaping holes in gridiron decks should be guarded to prevent falls. Back stage Run Of Show (ROS) work lights should be installed so crew and performers aren't stumbling in the dark, and clip-lights aren't strung about creating fire hazards.
Energy Efficiency AND Safety considerations can be used to leverage improved house, work, and stage lighting; but knowing what products really will provide the needed benefits without creating their own set of problems can be difficult without good experience and engineering considerations.
Serious consideration to the purchasing process should be made as well. Where projects are designed by an Architect and Consultant, there is inherently a system of checks and balances - but when a school district or theatre department attempts to directly purchase items without a clear set of drawings and specifications, the path can be rocky. A whitepaper about this can be found here:
www.scribd.com/doc/106369405/Teqniqal-Systems-Ethics-of-Being-an-Independent-Consultant -------------------------------------------
Erich Friend
Teqniqal Systems
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